Privacy Notice for Doncaster Wheatsheaf Singers
- Who we are
We are the Doncaster Wheatsheaf Singers. We are a registered charity (Registered Charity Number 523586). Our registered address is 8 Rossmoor Close, Auckley, Doncaster DN9 3JB.
- What personal data do we collect?
We may collect personal data from you such as;
- Your name
- Your address
- Your date of birth
- Your telephone number
- Your email address
- Your bank details
- How do we use your personal data?
We will use your personal data in a number of ways which may include:
(a) Keeping you updated about Doncaster Wheatsheaf Singers activities
(b) Keeping you updated about future concerts and events
(c) Processing any invoices.
(d) Processing any donations made to us.
(e) Including your name or photo in our printed programme(s).
(f) Managing any orders for publications or other materials from us.
(g) Processing your application to be involved in our organisation such as becoming a member of our Choir or Committee
(h) Responding to a general enquiry made to us.
(i) Dealing with a complaint or concern raised to us about one of our choir members/committee members/ MD/ Accompanist/volunteers/contractors.
(j) Include your photo or name on our website or social media and in local press when promoting choir activities.
- Who do you share my share my personal data with?
We will only ever use your personal data to manage your involvement with us including keeping you up-to-date with any choir news.
If you are not involved directly with the choir, then we will only use your personal data to deal with the issue or enquiry that you have raised directly with us.
We will never sell your details to any third party and we do not buy any personal data.
If you have made a Gift Aid declaration, we may need to disclose the information you have provided as part of the Gift Aid declaration to HMRC for the purpose of reclaiming Gift Aid on your donation(s).
We may share or disclose your personal data if we are required to do so by any law or court order.
- What is the legal basis for processing my information?
In some cases, we will only process your personal data where we have your specific consent to do so e.g. to include your name and/or photo in our programme / to take and use your photo on our website or Social Medial Page/ local press publications/to stay in touch with you about choir activities.
- How do you keep my information secure?
We have implemented appropriate physical, technical and organisational measures to protect the personal data from improper access, use, alteration, destruction and loss.
We may send communications to you by email. Email is not a fully secure means of communication, and whilst we do our utmost to keep our systems and communications protected we cannot guarantee this.
- Your rights
You have various rights in respect of the personal data we hold about you. These rights are set out in more detail below:
- The right to be informed about the collection and use of your personal data;
- The right to access to your personal information;
c. The right to object to processing of your personal information;
d. The right to restrict the processing of your personal information;
e. The right to personal data portability;
f. The right to rectify your personal information;
g. The right to erase your personal information;
- Rights in relation to automated decision making and profiling.If you make a request relating to any of the rights listed above, we will consider each request in accordance with all applicable data protection laws and regulations. No administration fee will be charged for considering and/or complying with such a request unless the request is deemed to be excessive in nature.Upon successful verification of your identity you are entitled to obtain the following information about your own personal information:a. The purposes of the collection, processing, use and storage of your personal data.
b. The categories of personal data stored about you.
c. The recipients or categories of recipients to whom your personal data has been or may be transmitted, along with the location of those recipients.
d. The envisaged period of storage for your personal data or the rationale for determining the storage period.
e. The use of any automated decision-making and/or profiling.
If you want to exercise any of these rights or make a complaint, you can by email email@example.com or write to:
The Data Manager
8 Rossmoor Close, Auckley, Doncaster DN9 3JB
In certain circumstances we might not be able to provide you with access to some of your personal information, but where appropriate, we will notify you of the reasons for this.
- How long do you keep my information for?
Your personal data will not be retained by the choir for longer than necessary in relation to the purposes for which it was originally collected, or for which it was further processed, subject to certain legal obligations mentioned below.
We will retain personal data in accordance with our data retention policy set out below. We review our data retention periods for personal data on a regular basis.
We will hold personal data relating to:
- Employment or volunteering with the choir for [5 years] following the end of your employment or volunteering with us.
- Legacies or donations for [2 years] after to legacy or donation is received
- Subscribing to our newsletter or email updates about future choir events/concerts – you can unsubscribe at any time from our mailing list.
- Concert request information for [5 years] after concert has taken place.
We are legally required to hold some personal data to fulfil statutory obligations, for example the collection and reporting of Gift Aid to HMRC or to support certain financial transactions.
The law allows you to withdraw your consent to any usage of your data at any time without needing to specify a reason. You can withdraw your consent by emailing us at firstname.lastname@example.org.
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Links To Other Websites.
Our website may contain links to enable you to visit other websites of interest easily. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.